Applications are invited from suitably qualified persons to fill the post of Administrative Assistant in the –
Human Resources & Administration Division.

ADMINISTRATIVE ASSISTANT – HR&A (SALARY $2,190,302)

The Administrative Assistant provides high-level administrative and logistical support to the Human
Resources and Administration Division, in accordance with the goals and policies of the Council and the
relevant Labour Laws

Educational Requirement

• Bachelors of Science Degree in Business Administration or equivalent.
•  Proficiency in Microsoft Suite and other applicable software solutions.
• Proficiency in minute taking, speedwriting and/or shorthand skills.
•  Excellent time management skills and good ability to prioritize.

Experience

• Minimum three (3) years’ experience in similar position.

Required skills and Specialized Techniques

• Excellent oral and written communication skills.
• Excellent customer service skills.
• The ability to relate to all levels of staff.
• Excellent people skills.
• Extremely Confidential.

Duties and Responsibilities

•  Take and produces minutes/notes for all meetings that involves the HR manager.
• Prepares the divisional monthly report, quarterly report, annual quality management report and
  annual report.
• Arranges medicals for new employees and medical for laboratory staff.
• Arranges interviews for short-listed job applicants and summarizes results of interviews (score).
• Prepares and processes employment/offer letters and contracts, references for new employees and
  regret letters.
• Monitors probationary period for new employees and prepares confirmation letters upon receipt of
  advice from Supervisor.
• Review and update the organization chart when required and circulate to relevant persons.
• Draft letters and other correspondences at the instructions of the manager, as well as those requested
  by staff.
• Follow up with team members responsible for actions from meetings to ensure that appropriate
  actions taken.
• Maintains all personal and subject files and ensures that confidentiality are maintained.
• Follow up with personnel in the division to ensure that remedial
  action is taken regarding NCARS and PARS received under the Quality Management System.
• Assist in the performance of Quality audit as required.
• Coordinate Food Handler’s Permit and Identification cards.
• Coordinates meeting schedule of manager and ensures electronic and hard calendars are in concert.
• Assists in providing support for internal activities, e.g. training, staff functions, Fun Day etc.

APPLICATIONS SHOULD BE SUBMITTED NO LATER THAN FRIDAY, MAY 3, 2024 to
DIVISIONAL MANAGER, HUMAN RESOURCES & ADMINISTRATION
SCIENTIFIC RESEARCH COUNCIL HOPE GARDENS COMPLEX

KINGSTON 6
hradmin@src-jamaica.org

Please insert job title of the post applied for in the subject line of your email.
We thank all applicants who apply. However, only shortlisted candidates will be contacted.