• Kingston 6 Jamaica, W.I.
  • Bitmap Government of Jamaica

Privacy Policy

This privacy policy describes our policies and procedures on the collection, use and disclosure of your information when you access the service. This privacy policy also informs you about your privacy rights and how you are being protected by the law.

Your personal data is used to provide the services requested by you and well as improve the services offered by us. Your use of the service is your consent to have your data collected and used as per this privacy policy.

Interpretation

The words which appear in bold italics are defined as per the conditions stated below. The definitions hold true for both singular and plural forms of the word.

Definitions

For the purposes of this privacy policy:

  • You is defined as the individual accessing or using the service, or the company, or other legal entity on behalf of which such individual is accessing or using the service, as applicable.

In accordance with the Jamaica Data Protection Act (JDPA) and the General Data Protection Regulation (GDPR), you can be referred to as the data subject or the user.

  • Organization (referred to as either "the organization", SRC, The Council, "we", "us" or "our" in this privacy policy) means The Scientific Research Council, Hope Complex Kingston 6, Jamaica

In accordance with the JDPA/GDPR, the organization is the data controller.

  • Service refers to the website.
  • Country refers to Jamaica
  • Service Provider means any authorised person who processes the data on behalf of the organization. It refers to third-party organizations or individuals employed by the Scientific Research Council to facilitate the service, to provide the service on behalf of the organization, to perform services related to the service or to provide assistance to the organization in determining how the service is used. For the purpose of the DPA, service providers are considered data processors.
  • Personal Data is any information associated with an identified or identifiable individual.

For the purposes of JDPA/GDPR, personal data means any information relating to you for example; a name, a contact number, location data, online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity.

  • Cookies are small files that are placed on your computer, mobile device or any other device by a website, containing the details of your browsing history on that website among its many uses.
  • Device means any device that is able to access the service such as a computer, a cellphone or a digital tablet.
  • Usage Data refers to data collected automatically, either through the use of the service or from the service infrastructure itself such as the duration of a page visit.
  • Data Controller, according to the JDPA/GDPR refers to the organization as the legal person which by itself or jointly with others determines the purposes and means of the processing of personal data.

Types of Data Collected

Personal Data

While using our service, we may ask you to provide us with certain information that may be used to identify you. This information includes but is not limited to:

  • Email Address
  • First name and last name
  • Phone number
  • Address
  • Usage Data

 

Usage Data

Usage Data is collected automatically when using the service.

Usage Data includes but is not limited to information such as your device's internet protocol address (e.g. IP address), browser type, browser version, the pages of our service that you visit, the time and date of your visit, the length of stay on the pages, unique device identifiers as well as other diagnostic data.

When you access the service by or through a mobile device, we may collect certain information automatically, including, but not limited to, the type of mobile device used, your mobile device unique ID, the IP address of your mobile device, the operating system of the mobile device, the type of mobile internet browser used, unique device identifiers as well as other diagnostic data.

There is the possibility of collecting any information your browser may send whenever you visit our service or when you access the service by or through a mobile device.

Cookies and similar tracking technologies are used to track your activity on our service and store certain information. Tracking technologies such as beacons, tags, and scripts are used to collect and track information which allows us to improve and analyse our service.

It is within your right to instruct your browser to refuse all the cookies or indicate when a cookie is being sent.  Failure to accept the cookies make result in an inability to use some parts of our service.

Most web browsers allow you to manage or refuse the use of cookies through your browser settings. For instance, in some browsers such as Internet Explorer, you can block all cookies by going to “Tools” > “Internet Options” > “Privacy” and adjusting the settings to “Block all cookies.”

Please note that disabling or blocking cookies may affect the functionality of certain websites, and could limit your ability to access some services or complete transactions online, including placing orders.

Cookies can be "Persistent" or "Session" Cookies. Persistent Cookies remain on your personal computer or mobile device when you go offline, while Session Cookies are deleted as soon as you close your web browser.

We use Google Analytics to help us understand how visitors interact with our website. Google Analytics uses cookies to collect anonymous statistical data, which includes information about website usage and user behaviour. This information is stored on users’ devices and is used to generate reports that help us improve website performance and user experience.

The data collected by Google Analytics is processed and stored by Google. For more information, please refer to Google’s Privacy Policy: http://www.google.com/privacypolicy.html

The organization may use personal data for the following purposes:

  • To provide and maintain our service, including to monitor the usage of our service.
  • To contact you: To contact you by email or telephone calls regarding updates or informative communications related to the functionalities, products or contracted services, including the security updates, when necessary or reasonable for their implementation.
  • To manage your requests: To attend and manage your requests to us.

We may share your personal information in the following situations:

  • With service providers: We may share your personal information with service providers to monitor and analyse the use of our service, to contact you.
  • With affiliates: We may share your information with our affiliates, in which case these affiliates will honour this privacy policy. Affiliates include our parent company
  • With other users: when you share personal information or otherwise interact in the public areas with other users, such information may be viewed by all users and may be publicly distributed outside. If you interact with other users or register through a Third-Party Social Media Service, your contacts on the Third-Party Social Media Service may see your name, profile, pictures and description of your activity. Similarly, other users will be able to view descriptions of your activity, communicate with you and view your profile.

The organization will retain your personal data only for as long as is necessary for the purposes set out in this privacy policy. We will retain and use your personal data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

The organization will also retain usage data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of our service, or we are legally obligated to retain this data for longer time periods.

Law enforcement

Under certain circumstances, the organization may be required to disclose your personal data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

Other legal requirements

The organization may disclose your personal data in the good faith belief that such action is necessary to:

  • Comply with a legal obligation
  • Protect and defend the rights or property of the organization
  • Prevent or investigate possible wrongdoing in connection with the service
  • Protect the personal safety of users of the service or the public
  • Protect against legal liability

The security of your personal data is important to us, but remember that no method of transmission over the internet, or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect your personal data, we cannot guarantee its absolute security.

Detailed Information on the Processing of Your Personal Data

Service providers have access to your personal data only to perform their tasks on our behalf and are obligated not to disclose or use it for any other purpose.

We may use third-party service providers to monitor and analyse the use of our Service.

  • Google Analytics

Google Analytics is a web analytics service offered by Google that tracks and reports website traffic. Google uses the data collected to track and monitor the use of our Service. This data is shared with other Google services. Google may use the collected data to contextualise and personalise the ads of its own advertising network.

You can opt-out of having made your activity on the Service available to Google Analytics by installing the Google Analytics opt-out browser add-on. The add-on prevents the Google Analytics JavaScript (ga.js, analytics.js and dc.js) from sharing information with Google Analytics about visits activity.

For more information on the privacy practices of Google, please visit the Google Privacy & Terms web page: https://policies.google.com/privacy

Legal Basis for Processing Personal Data under JDPA/GDPR

We may process personal data under the following conditions:

  • Consent: You have given your consent for processing personal data for one or more specific purposes.
  • Performance of a contract: Provision of personal data is necessary for the performance of an agreement with you and/or for any pre-contractual obligations thereof.
  • Legal obligations: Processing personal data is necessary for compliance with a legal obligation to which the organization is subject.
  • Vital interests: Processing personal data is necessary in order to protect your vital interests or of another natural person.
  • Public interests: Processing personal data is related to a task that is carried out in the public interest or in the exercise of official authority vested in the organization.
  • Legitimate interests: Processing personal data is necessary for the purposes of the legitimate interests pursued by the organization.

Note that the organization will gladly help to clarify the specific legal basis that applies to the processing, and in particular whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract.

 

Your Rights under the JDPA / GDPR

The organization seeks to respect the confidentiality of your personal data and to guarantee you can exercise your rights.

You have the right under this privacy policy, and by law to:

  • Request access to your personal data. The right to access, update or delete the information we have collected on you. Whenever made possible, you can access, update or request deletion of your personal data.
  • Request correction of the personal data that we hold about you. You have the right to have any incomplete or inaccurate information we have about you corrected.
  • Object to processing of your personal data. This right exists where we are relying on a legitimate interest as the legal basis for our processing and there is something about your particular situation, which makes you want to object to our processing of your personal data on this ground. You also have the right to object where we are processing your personal data for direct marketing purposes.
  • Request erasure of Your Personal Data. You have the right to ask us to delete or remove personal data when there is no good reason for us to continue processing it.
  • Withdraw Your consent. You have the right to withdraw your consent on using your personal data. If you withdraw your consent, we may not be able to provide you with access to certain specific functionalities of the service.

 

Exercising of Your JDPA/GDPR Data Protection Rights

You may exercise your rights of access, rectification, erasure and opposition by contacting us. Please note that we may ask you to verify your identity before responding to such requests. If you make a request, we will try our best to respond to you as soon as possible.

You have the right to complain to the Data Protection Authority about our collection and use of your personal data.

Our Service does not address anyone under the age of 18. We do not knowingly collect personally identifiable information from anyone under the age of 18. If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data, please contact Us. If We become aware that We have collected Personal Data from anyone under the age of 18 without verification of parental consent, We will take steps to remove that information from Our servers.

We may update our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.